3 Huge Signs that Your Office is Outdated

Businessweek puts it succinctly, “The rules of the workplace have changed and therefore you must not only understand them, but be able to navigate around them in order to be successful.
Workplace trends are fast changing, yet companies are still holding on to traditional and outdated rules that hinder progress, innovation, and creativity. Here are some of them:

  1. outdated-officeYou’re stuck on rigid work schedules – Have you ever wondered why employees typically need to work 8-hour shifts? In the Origin of the 8 hour work day and why we should rethink it, Leo Widrich traces the history of this century-old norm brought about by the industrial revolution. His research shows that people were actually forced to work 10-16 hour shifts until a man called Robert Owen campaigned for “8 hours labor, 8 hours recreation, and 8 hours rest.”Much much later, the Ford Motor Company implemented the fewer working hours, resulting to increased productivity and profit margins. Because of its success, other companies followed suit and adopted the practice.So, what’s the lesson here? First, long working hours don’t necessarily translate to increased productivity. And second, the rigid 8-hour schedule is actually an ancient practice that’s not even scientific or given much thought. In fact, more recent research shows that implementing a flexible schedule is actually more advantageous for both employees and employers. Contrary to some backward thinking, flexitime is not only a “chick thing” and is actually beneficial for all, regardless of gender. Flexi schedules are not only for the benefit of employees but also of the company and society as a whole. Here are some of these benefits:
    • Cost reductions for the company
    • Bigger talent pool to choose from
    • Improved work-life balance
    • Increased motivation and job satisfaction
    • Increased productivity. In fact, research shows, employees tend to work more intensely.
    • More time for family
  2. You’re still using traditional PBX
    Traditional PBX has served a lot of companies well and has been undoubtedly reliable. At the same time, they’re also more complex and expensive to maintain. If your company is still stuck on this old communication system, then it’s high time to consider cloud PBX.
    A recent survey cited in Forbes says that efforts to replace on-premise systems with cloud solutions could potentially shave a whopping $12 billion off the US Government’s annual IT expenses. These are not the only benefits of cloud PBX. RingCentral, a provider of cloud telephony services, enumerates cloud PBX benefits aside from cost-efficiency such as: simplicity (no need for on-site equipment), mobility (communicate anywhere as long as you have an Internet-connected device), flexibility (easily add or remove features), and focus (have more time for value-adding work). Obviously, if you’re phone system is still stuck on traditional phone lines, you’re missing out on a lot of these advantages that allow you to compete in the fast-changing business landscape.
  3. You have a strict no social media policy
    Workplace trends have blurred demarcations of time and distance. If you want to be globally competitive, you’d need to have access to thought leaders, innovators, and other global leaders. Social media allows this open access to huge amounts of information. Restricting your employees to this valuable resource may hinder your employees from getting inspiration from creativity-inducing individuals and concepts.Aside from this, social media connects employees even when they’re not face-to-face. In companies where office locations have become increasingly fragmented, social media is one of the most convenient ways to develop relationships and collaborate on important projects.Based on these factors, could you call your workplace progressive and modern? If not, it may be high time to make some changes.

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